Frequently Asked Questions

These are some common questions we are asked:

1.What can AcePLP do for you as a BIM consultant?

2. What do you do during the BIM coordination process?

3. What can AcePLP help me to do to use BIM for Facility Management?

4. What is included in your BIM for FM training?

5. Why should I hire AcePLP BIM consultant to help me with FM?

6. What is the mission of a Facility Management handover program?

7. What are some of the transitions in current processes that I will have to address in implementing BIM for Facility Management?

8. Why is there resistance during the transition to using BIM?

9. How are some ways in which I can use BIM database for Facility Management?

10. What can I do with a BIM database for Construction?

11. What are the benefits to using BIM for FM?

12. What should I consider in evaluating the need to hire a BIM integrator?

13. What should I take note of in implementing BIM for FM?

14. Why does AcePLP pay so much attention to data quality in BIM?

15. What are some of the critical designs that I should make in implementing BIM for FM?

16. How do I know the data generated for FM could be used and would help me save time?

17. Why should I use a Programme Planner for my project?

 


Here are our answers:

 

1. What can AcePLP do for you as a BIM consultant?

  1. Coordinate modelling among all parties involved in construction phase
  2. Create part of your BIM model, and assist you to coordinate models from other parties
  3. Model the building systems and constantly update the model
  4. Coordinate all CAD and BIM documentation between the owner, designers, contractor and sub-contractors 
  5. Support coordination and collaboration through use of BIM throughout project lifecycle
  6. Assist you to apply standards for your database to make it easy for data organization

2. What do you do during the BIM coordination process?

  1. Clean up the models
  2. Ensure colour coding of systems
  3. Consistent file naming, component hierarchies, and component naming
  4. Formatting requirements according to the project BIM guideline or execution plan
  5. So that the coordinated models can be used in many other ways

3. What can AcePLP help me to do to use BIM for Facility Management?

  1. Define internal naming, numbering, and classification standards for space and assets
  2. Act as the program manager and COBie integrator
  3. Implement COBie for Facility Turnover
  4. Make revisions to COBIE data to fine-tune process and improve how data is displayed inside CMMS to meet owner’s functional needs
  5. Input COBIE data into project and configure COBIE to suit owner requirements
  6. Assist you in developing a BIM Program of Requirements, which should be specified and communicated as early as possible in the process so that the appropriate stakeholders are entering the required information in the correct way. This can also cover how project participants should use BIM, what documentation they will supply, and details from past experiences using BIM on similar projects.
  7. Provide guidance to designers and construction contractors about what information to include in the BIM considering what is required for MEP schedules, replacement parts and warranties
  8. Assist you to identify which information is critical and assist you to document it as decisions are made. We can also assist you to create a template such as a shared parameter file
  9. Assist you to develop a role use case: a description of how a specific professional role would use a software product. These will be developed by conducting a series of interview with specific individuals within the owner’s FM team. (See BIM for FM; FMS case study)
  10. Assist you to clean up the As-Built models, including making sure that:
    1. Systems are properly colour coded
    2. Files are named correctly
    3. Components are named correctly
    4. Component hierarchies are correct
    5. Proper system connections and direction of flows are confirmed
    6. Families are created correctly, including smart connectors
    7. Assist you to provide training to the project team about COBIE and the challenges that exist when integrating BIM model to the CMMS
    8. We can act as a third party database consultant to help you determine what data to collect, determine how to organize the data within an Excel spreadsheet, and how to map the data so that it could successfully be uploaded into a CMMS

4. What is included in your BIM for FM training?

  1. Overview of BIM and the virtual design and construction process
  2. BIM benefits to owners
  3. Live demonstrations of Navisworks and MEP BIM fabrication software
  4. Overview of the BIM FM process and goals
  5. How to get started using BIM in the format of a panel of local subject matter experts

5. Why should I hire AcePLP BIM consultant to help me with FM?

  1. It is necessary to understand the technologies and processes required to use BIM and have enough design and construction knowledge to ask the right questions
  2. When BIM FM is the goal, it is ideal if the same BIM integrator is involved in the project during design, construction and turnover for the purpose of FM
  3. This allows us to oversee the project from the BIM perspective and support the best interests of the owner

6. What is the mission of a Facility Management handover program?

It is to advance the quality, timeliness and cost effectiveness of facility information. This can be achieved through the creation of a digital record of planning decisions, operational assumptions, design intentions, dates, costs, installed components, tests, potentially everything about the facility; the documentation of the information as it is created or becomes known.

7. What are some of the transitions in current processes that I will have to address in implementing BIM for Facility Management?

  1. Change mindsets from project-centric to asset-centric
  2. Move from paper-based process to digital process documents
  3. Change the perspective of team members to see themselves as part of an overall team process, not just part of their immediate coworkers and colleagues
  4. Collaborative knowledge building and information development that will result in new delivery models
  5. Increased need for knowledge and comfort levels using computers

8. Why is there resistance during the transition to using BIM?

  1. Some of the resistance to transition to digital documents and processes may be due to the lack of familiarity with computers and concerns about the security of data on computers
  2. To overcome these challenges requires providing team members with the opportunity to use the new technologies and help them to understand the additional cost, inefficiency, and risk of continuing to use paper-based processes and documents

9. How are some ways in which I can use BIM database for Facility Management?

  1. Maintenance and operational needs
  2. Space Management
  3. Immediate Facility Condition Assessment

10. What can I do with a BIM database for Construction?

  1. Extract accurate quantities
  2. Make precise cost estimates
  3. Analyse construction schedule

11. What are the benefits to using BIM for FM?

  1. Ability to capture accurate/structured data as the buildings are being construction and conduct FM data quality control and validation during construction
  2. Time savings and reduced effort for in-house FM staff
  3. Overall efficiency and cost savings for facilities operations
  4. Ability to use BIM and asset models to plan facility upgrades
  5. Capability to identify assets that need to be included in preventive maintenance program
  6. Ease of locating necessary equipment that might not be previously found easily
  7. Clash detection and accessibility of asset/equipment information for FCA
  8. Ability to have O&M manuals, warranties, commissioning records, submittals, and other documents attached to CMMS for reference
  9. Improve efficiency of work order process
  10. Advantage observed for commissioning and for FM functions are that it will ensure that proper preventive maintenance will be conducted on all assets

12. What should I consider in evaluating the need to hire a BIM integrator?

  1. If the BIM integrator is hired for one phase or across the lifecycle of the project. Two benefits to hiring a BIM integrator across your project lifecycle are that it (a) builds trust across the project team, and (b) allows better information to be shared between the different phases of the project
  2. The experience the BIM integrator has in the technologies that will be used and how they will foster team collaboration and can be trusted by various stakeholders on project team
  3. The BIM integrator is not meant to replace or take on the responsibilities associated with the BIM managers or design and construction team. These roles are usually employees of lead consultants and contractors that are responsible for the final deliverables

13. What should I take note of in implementing BIM for FM?

  1. Need to find an FM portal that support more than 1 workflow – users need to be able to start by having access to either the 3D model or information, depending on your needs
  2. To use 3D models within an FM portal requires a significant time investment to clean up the models in-house to align with naming and colour coding standards
  3. Tools that are meant to support construction coordination may not be applicable to facility management oeprations and maintenance management software tool

14. Why does AcePLP pay so much attention to data quality in BIM?

  1. High quality data are accurate and can be used for decision making
  2. To ensure that data of sufficient quality for an FM portal, it is necessary to define what the “source of truth” will be, which should be the primary source where information is stored
  3. If information is stored in more than one location, as may be the case with a middleware use to help transfer data, it is important you retain the ability to define the source of truth.
  4. This is to avoid unmanaged duplication or loss of data, which can lead to lack of confidence in their accuracy 
  5. It is particularly important to capture and deliver high quality data that can be used for FM. Although accurate geometric models are important, they are second priority to the data. Having the right information is critical to make effective FM decisions.

15. What are some of the critical designs that I should make in implementing BIM for FM?

  1. Define the deliverables. Do not allow them to be too vague.
  2. What BIM authoring tools to use. Because it impacts the success of information exchanges between applications, coordination of information among disciplines, and eventual transfer of data for FM information systems. Upfront due diligence in selecting the BIM tools for the construction phase can be of great value. By basing the technology selection based on cost, availability, and familiarity facilitated easy adoption by project team and owner
  3. Format of the information and specific information to collect. Includes selecting a mechanism (such as COBIE) to help collect and communicate data.

16. How do I know the data generated for FM could be used and would help me save time?

  1. From the IT perspective: we will determine if the data could be uploaded into CMMS, and if so, if the uploading would take less time, even if large amounts of time were required to clean up the data, compared to manual entry of data
  2. FM perspective: determine what data is needed for maintenance activities, such as work orders and preventive maintenance

17. Why should I use a Programme Planner for my project?

  1. The use of reverse phase scheduling could expedite your schedule. It involves creating a schedule that works backwards from the anticipated completion date
  2. This makes deadlines harder to push back and creates more urgency among the project participants to complete their activities, particularly those on the critical path
  3. If one subcontractor misses the deadline, it negatively impacts the schedule of those subcontractors that are dependent on the completion of that task 

 

More questions? Email them to enquiry@aceplp.com.sg!

 

Headquarters

159 Sin Ming Road
#05-03 Lobby 1 Amtech Building
Singapore 575625
Tel : +65 6455 9938
Fax: +65 6455 2232

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#01-78 Tradehub 21
Singapore 609970
Tel : +65 6515 9938
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